Report an Absence

Years 7 to 11 Absence Procedure:

Phone: 01279 836633,  Please leave a message for Years 7 to 11 absence.


Any student absence, whatever the reason, must be reported by 8.30am on each morning of absence.  Please leave student’s full name, form class, and give a brief, detailed description of the reason of absence (reasons such as ill, poorly or unwell will be recorded as unauthorised).

Sixth Form Absence Procedure:

Phone: 01279 603230


Contact Ms Bartlett, the Sixth Form Support Officer as early as you can on the morning of the absence.  Please use the same details for notifying us of medical appointments.  We cannot authorise any absence unless we have notification from a parent/carer.

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Reporting medical appointments:

All future medical appointments should be reported using the absence email at least 2 days prior to the appointment, along with relevant confirmation of the appointment. A letter or screenshot of the appointment should be attached to the message. Appointments may not be authorised if you are unable to provide confirmation of the appointment.

All absence queries should be emailed into the School via the absence email address.

Please do not report absences via form tutors, teachers or the admin school office.

Late arrival/missed registration:

Any student missing form registration, for any reason, should sign in at the main reception area. If they do not, an unauthorised absence may remain on their record and parents may be notified of absence unnecessarily.

If parents/guardians are aware of a reason why their child will arrive late on any occasion, they should notify the school by calling the absence phone number 01279 836633, Option 1.

Signing out/in:

Students should sign out at the main reception. Any student needing to leave during the school day for an appointment, etc. should have already advised the School Attendance Officer on  Students will not be allowed off site if School has not received prior advice of the appointment and contact will be made with a parent/guardian. 
Signing back in on return from an appointment must also be done at the main school reception.

Attendance information

At Leventhorpe School we set an individual target attendance of 96% and expect a student to achieve this to maximize their life chances.

Did you know that:
100% Attendance = 0 lost learning hours
96% Attendance = 37.5 lost learning hours
90% Attendance = 95 lost learning hours

Please be aware that should your son’s/daughter’s attendance drop below 93%, we will contact you and if it continues to fall to 90% then we will contact you again and may invite you into school. If we are still concerned and attendance continues to fall, you will be asked to provide proof of absence i.e. a doctor’s note, appointment card or a copy of prescribed medication, in order for the school to authorise any future absences.

Request for absence from School for exceptional circumstances:

As a school, following government guidance, we are no longer able to authorise absences in order that you can take a holiday. There may be applications for leave of absence that are considered to be exceptional circumstances and these may include:

  • Service personnel returning from a tour of duty abroad where it is evident the individual will not be in receipt of any leave in the near future that coincides with school holidays
  • Where an absence from school is recommended by a health professional as part of a parent or student’s rehabilitation from a medical or emotional issue
  • The death of an immediate family member
  • To attend the wedding of a parent or sibling
  • Family graduation ceremonies or recognised awards ceremonies

These requests will need to be applied for at least 10 days in advance by emailing: or to the school by hand to the main reception (in an envelope clearly marked for the attention of the Attendance Officer) 

Only the school can authorise an absence.  An explanation given by a parent/carer is not always sufficient for the school to authorise it.  An absence may only be authorised if the absence is due to:

  • Genuine student illness where a detailed reason has been left via the phone messaging service.
  • “Leave” granted by the school for local medical appointments where either am or pm leave will be granted.
  • The pupil being unable to attend due to exceptional unavoidable causes.
  • Religious observance where applicable.